Administrative Assistant III

Job Description:

Job Title: Administrative Assistant

Location:  Frankfurt

Company Overview:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection.  Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

The Team:

We are a fast-paced, dynamic team that thrives on collaboration and mutual support. In partnership with our global platform and capabilities, we focus on delivering high-quality outcomes that align with organisational goals. Flexibility and adaptability are key as we work together to meet tight deadlines while maintaining high standards of excellence.

Our German team is driven by a shared commitment to growing the local platform. We are proud of our diverse team, bringing together a range of backgrounds, experiences and skill sets.

Role Description:

An opportunity has arisen for a Senior Administrative Assistant to join the Global Corporate and Investment Banking Group based in our Frankfurt office.  In this role you will support Senior Management and a team within their respective division This role requires strong organizational skills, attention to detail, and the ability to manage both individual tasks and joint team responsibilities effectively.

Responsibilities:

• Diary management, including organising internal/external meetings
• Handling sensitive and confidential material and information
• Establish professional and effective communication at all levels with internal stakeholders and assistants in your area
• Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.
• Manage professional response to telephone calls, taking ownership of queries
• Management of email system, prioritising and responding where appropriate.
• Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained
• Arranging conference calls and video conferences internally and externally
• Understanding the internal systems for BofA such as Concur, iTrack forms/Salesforce/ (Training will be given for all internal systems).
• Handling expenses using Concur system – with a general understanding of the bank’s policies
• Pre-empt and highlight to the Business Manager out of policy expenses

What we are looking for:

• Fluent in German as well as English.
• Proven experience as an administrative assistant, office manager, or in a similar role, preferably in Corporate or Investment Banking.
• Proactive style and ability to work independently and as a team player
• Excellent organizational and multitasking abilities.
• Capable to work efficiently in a pressurised environment
• Excellent PC skills including Word, Excel, PowerPoint and Outlook
• Flexible approach to overtime and out of hours working patterns
• Mature, calm and professional attitude at all times
• Accuracy and numeracy
• Excellent communication skills at all levels written and verbally in German and English
• Confidence at dealing with people of all levels both internally and externally

Bank of America:

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status,  socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.