Administrative Assistant III

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description Details:
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.

Responsibilities:

• Support 6-8 Directors/Managing Directors and provide indirect support for their direct reports

• Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners

• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment. 

• Manage multiple objectives, projects or activities all at once

• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence

• Manage executive calendar, key deadlines, delivery commitments, routines

• Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges

• Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed

• Assist in organizing and executing All Hands/Staff Meetings

• Maintain email distribution groups / Update orientation slides and org chart monthly

• Assist with on-boarding of employees and contractors as well as coordinating employee events

Required Skills:

• Minimum of 3 years' of experience providing administrative support at the senior management level

• Ability to work effectively under pressure and time constraints

• Ability to interface with Senior Executives

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)

• Knowledge of Bank of America systems including:  Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.

• Concur or similar experience processing travel and expenses

Skills:

• Time Management Skills

• Multi-tasking Skills

• Prioritization Skills

• Written Communication Skills

• Verbal Communication Skills

• Organizational Skills

• Detail Oriented

Minimum Education Requirement: BA degree or equivalent work experience

Shift:

Hours Per Week: