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Administrative Assistant, Corporate Access, Logistics

New York, New York

Job Description:

Description

The Corporate Access Logistics Team is responsible for executing and overseeing all administrative duties in support of the AMRS Corporate Access Product Managers.  This is a critical role that will assist with the end to end coordination involved with all AMRS Corporate Access meetings and events.  Corporate Access is part of the Global Research Department and interfaces with multiple constituencies within the firm, the investment community and our corporate clients by providing investor clients with access to management teams through non-deal roadshows, field trips, research conferences and strategic access events.   

Responsibilities

  •          Create announcement flyers
  •          Create preliminary meeting schedules and itineraries, including pulling investor profiles
  •          Data Entry – add events to proprietary events tool (incl mgmt, client target list, late requests, etc.)
  •          Confirm meeting details/attendees post event to ensure data integrity
  •          Secure meeting locations including virtual locations (i.e. Zoom, WebEx)
  •          Arrange transportation details, including hotel and flight suggestions
  •          Coordinate food, if applicable
  •          Confirm names with security for internally hosted meetings
  •          Provide onsite event support, including launching virtual meetings
  •          Other administrative duties as requested by client coverage team and product management team
  •          Professionalism and comfort interfacing with clients on the phone and via email, in addition to communicating and interacting internally with all levels of business partners

Experience/Skills Required

  •          Strong attention to detail and organizational skills, ability to work effectively under pressure and time constraints
  •          Proficient in MS Office (Work, Excel and PowerPoint) and a willingness to learn new systems and technologies
  •          Excellent verbal and written communication skills
  •          Professional work ethic
  •          Capability of working independently with little supervision, but also contribute to a team-based atmosphere
  •          Demonstrated ability to multi-task
  •          Self-starter personality with proven ability to research and resolve issues
  •          Experience with Concur System preferred
  •          Previous experience working in administrative capacity required

Job Band:

H7

Shift: 

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Description

The Corporate Access Logistics Team is responsible for executing and overseeing all administrative duties in support of the AMRS Corporate Access Product Managers.  This is a critical role that will assist with the end to end coordination involved with all AMRS Corporate Access meetings and events.  Corporate Access is part of the Global Research Department and interfaces with multiple constituencies within the firm, the investment community and our corporate clients by providing investor clients with access to management teams through non-deal roadshows, field trips, research conferences and strategic access events.   

Responsibilities

  •          Create announcement flyers
  •          Create preliminary meeting schedules and itineraries, including pulling investor profiles
  •          Data Entry – add events to proprietary events tool (incl mgmt, client target list, late requests, etc.)
  •          Confirm meeting details/attendees post event to ensure data integrity
  •          Secure meeting locations including virtual locations (i.e. Zoom, WebEx)
  •          Arrange transportation details, including hotel and flight suggestions
  •          Coordinate food, if applicable
  •          Confirm names with security for internally hosted meetings
  •          Provide onsite event support, including launching virtual meetings
  •          Other administrative duties as requested by client coverage team and product management team
  •          Professionalism and comfort interfacing with clients on the phone and via email, in addition to communicating and interacting internally with all levels of business partners

Experience/Skills Required

  •          Strong attention to detail and organizational skills, ability to work effectively under pressure and time constraints
  •          Proficient in MS Office (Work, Excel and PowerPoint) and a willingness to learn new systems and technologies
  •          Excellent verbal and written communication skills
  •          Professional work ethic
  •          Capability of working independently with little supervision, but also contribute to a team-based atmosphere
  •          Demonstrated ability to multi-task
  •          Self-starter personality with proven ability to research and resolve issues
  •          Experience with Concur System preferred
  •          Previous experience working in administrative capacity required

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Learn more about this role

Full time

JR-21061201

Band: H7

Manages People: No

Travel: No

Manager:

Talent Acquisition Contact:

Jessica Jonas

Referral Bonus:

0

Street Address

Primary Location:
ONE BRYANT PARK, NY, New York, 10036