Team Assistant

Job Description:

Job Title: Team Assistant

LOB: Global Research and Institute

Location:  Paris

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Location Overview

Based in the 8th arrondissement and within the Parisian Golden Triangle, our beautiful Art-Deco era office benefits from luxury modern workspaces, an abundance of natural light and is easily accessible by public transport.

Role Description

We are looking for a Team Assistant to support the Paris Research Team. This is a small but very active team, highly integrated into our Markets business and into Global Research as a whole. You will be managing the office of the Head of EU Research and the research group generally. The role will entail ever changing priorities, so the successful collaborator will be fully committed and resilient. You will need to be able to work in a high pressured environment with conflicting priorities. The ideal collaborator works great in team and has the ability to engage at all levels of the organization and externally.

Responsibilities:

• Extensive diary management - scheduling meetings and establishing priorities to ensure smooth and efficient running of daily schedules

• Organising/coordinating team/client dinners/events - internal and client liaison to establish suitable meeting time and place

• Performing daily administrative functions: scanning, printing, submitting technology/facilities requests

• Arranging complex domestic and international travel in high volumes

• Handling expenses using the internal expense management system (Concur)

• Using in-house templates and systems for Production of Research notes and PowerPoint presentations

• Meeting Production deadlines by formatting publications/presentations before sending them to print

• Liaising with Compliance and Production to ensure Research goes through quality control process

• Assisting Analysts with the collation of data and with Client requests

• Updating spreadsheets and charts with the latest data

• Professionally handling calls for the team

• Handling sensitive and confidential material

What we are looking for:

• Experience with a large firm (banking not essential, but ideally a large organisation)

• Excellent computer skills including Outlook, Word, Excel, and PowerPoint

• The ability to multi-task combined with excellent organizational skills

• Excellent written and oral communication skills

• Ability to work with staff and clients

• Outstanding planning/organizational skills

Skills that will help:

• Commitment of quality standards with intelligence and creativity

• Capable to work efficiently in a fast-paced environment

• Mature, calm, diplomatic, and professional approach at all time and at all levels

•  Knowledge of firm’s regulatory needs in so far as they relate to Research

Benefits of working at Bank of America – France

• Competitive retirement plan in addition to State plans

• Mandatory Medical Plan provided by the bank as a top-up to Social Security health benefits for you and your family.

• Employees and family members can receive free health advice 24/7 through a range of English and French speaking medical providers

• Life and disability insurance

• Time Savings Account (‘CET’) to save some of your leave days, cash them out or use them later

• Reimbursement of 50% of your commuter pass

• Nursery scheme for children under age 3

• Works council benefits

• Access to an Employee Assistance Programme for confidential support and help for everyday matters

• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering with local charities

• Opportunity to receive free entry to arts exhibitions sponsored by Bank of America in Paris

Bank of America

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status,  socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.