Assistant Corporate Secretary II

Job Description:

Job Title: Assistant Corporate Secretary

Location: Paris

Corporate Title: Assistant Vice President / Vice President

Company Overview:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection.  Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Location Overview:

Based in the 8th arrondissement and within the Parisian Golden Triangle, our beautiful Art-Deco era office benefits from luxury modern workspaces, an abundance of natural light and is easily accessible by public transport.

The Team:
There is currently a team of 2 corporate secretaries based in Paris who are dedicated to the French entity and they are part of the broader team based in London and Ireland supporting all entities in EMEA. 

Responsibilities:

Our Paris office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Assistant Vice President level (or more senior for the right candidate). The role involves providing assistance to the  corporate governance and company secretarial team of a regulated investment firm based in Paris (with some support for other legal entities in Europe).

Our Legal department provides professional legal services to the company and its subsidiaries by addressing legal risks, providing creative solutions and identifying opportunities for our business partners. As a key control partner, we understand the businesses we support and their ultimate client, shareholder and employee goals.

What will your key responsibilities involve?

• Assist the corporate secretary team for a regulated French investment firm/credit institution (and a number of other regulated and unregulated European legal entities)
• Assist in the preparation, organization, and follow-up of board of directors’ and committee meetings
• Attend Board & Committee meetings and draft meeting minutes or specific sections
• Draft documents including agendas, resolutions, materials, minutes, attendance registers,
• Organize and Maintain legal documentation databases in paper and electronic filing system, maintain corporate governance information up to date, and contribute to improving internal processes
• Oversee the following in liaison with the local Corporate Secretary team:
  • Maintenance of the statutory registers and internal record keeping system
  • Local and overseas filings
  • Operation of signing authorities and delegated authorities
  • Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation
  • External company secretarial provider companies

Experience and Skills:

• Degree or equivalent experience
• Fluent and Bilingual French/English
• Experience with corporate governance in France for regulated financial services firms and société anonyme
• Solid written and spoken English and French capabilities
• Excellent written, presentation and communication skills; good attention to detail and accuracy
• Excellent organisational skills and attention to detail with dedication to extraordinary service
• Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines
• Ability to make connections across the organisation to achieve outcomes and results together
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Benefits of working at Bank of America:

France

• Competitive retirement plan in addition to State plans
• Mandatory Medical Plan provided by the bank as a top-up to Social Security health benefits for you and your family.
• Employees and family members can receive free health advice 24/7 through a range of English and French speaking medical providers
• Life and disability insurance
• Time Savings Account (‘CET’) to save some of your leave days, cash them out or use them later
• Reimbursement of 50% of your commuter pass
• Nursery scheme for children under age 3
• Works council benefits
• Access to an Employee Assistance Programme for confidential support and help for everyday matters
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering with local charities
• Opportunity to receive free entry to arts exhibitions sponsored by Bank of America in Paris

Bank of America:

Good conduct and sound judgment are crucial to our long-term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications, and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.