Administrative Assistant/Roadshow Coordinator

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Job Description:

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Responsibilities

• Be responsible for calendar management, requiring interaction with both internal and external managers and assistants, to coordinate a variety of meetings.
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
• Meet and greet clients and visitors.
• Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
• Compose correspondence, create and modify documents/presentations using Microsoft Office.
• Required to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Arrange travel schedules and reservations for managers as needed.
• Prepare T&E claims in line with company policy.
• Coordinate and support roadshow and non-deal roadshow logistics arrangements.
• Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for mails and packages.
• Coordinate and maintain records for staff office space and phones as necessary.
• Communicate and handle incoming and outgoing electronic communications.
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
• Other ad-hoc duties as assigned.

Requirements

• Held a similar position and can demonstrate an understanding of the role and responsibilities.
• Strong organization and planning skills can manage multiple changing and conflicting priorities.
• High energy, mature with positive and can-do attitude.
• Detail-oriented and takes ownership of tasks/responsibilities.
• Experience in heavy calendar management.
• Experience in managing email/written communications.
• Previous work in an Investment Bank environment would be an advantage.
• Has financial industry knowledge.
• Strong English and Chinese verbal and written skills.
• Microsoft Office (including Word, Excel and PowerPoint).