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Executive Assistant

Milan, , Italy

Job Description:

Job Title: Executive Assistant

LOB: GS&EP

Corporate Title: Officer

Location: Milan/Paris/London

Role Description

We are looking for an Executive Assistant to join the Public Policy and ESG team by supporting a Senior Executive who is  responsible for International Government Affairs and ESG policy International.

This role will provide a lot of exposure to senior executives inside and outside the bank. It will involve a mix of tasks which are not solely confined to diary management or travel organization. The candidate will support the teams in the organization of key events to which senior executives and policy makers participate. The candidate will become familiar with how policy makers are approached including the EU and UK and international highest officials.

Main responsibilities include:

  • Diary management, including organising internal/external meetings and conference calls
  • Admin assistance for all expenses and admin needs in order to support the Brussels, London, Paris and Milan office
  • Develop knowledge of managers’ contacts in the public policy space internally and also externally (politicians and regulators in Europe)
  • Admin associated with team changes and on-boarding
  • Integrate with the broader ESG, Capital Deployment and  Communication and Marketing teams and activities
  • Provide ad hoc support for the organization of key events (e.g. World Economic Forum or other Public Policy /Marketing activities )
  • Booking and making all necessary arrangements for business travel

The Team:

  • The team consist of 3 SVP , 3 VP, so a relative small and very international and polyglot team, based in several locations in Europe and internationally  
  • This role will provide a lot of exposure to senior executives inside and outside the bank. A lot of exposure with US executives and Exco members in EMEA. Exposure to private offices of Governors of Central banks, national and EU politicians, Ministers, EU officials is also part of the role.

Core Skills:

  • Experience or ability to interact with senior stakeholders inside and outside the bank including government officials and foreign ambassadors
  • Comfortable with processing expenses and dealing with contractors and external vendors
  • Excellent PC skills including Word,  PowerPoint and Outlook
  • Experience with Concur and Ariba systems
  • Knowledge of English and Italian is required - other European languages would be an asset
  • Interest in International politics or ESG would be an asset
  • Proactive style and ability to work independently and as a team player
  • Accuracy and attention to detail

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

Good conduct and sound judgement is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Job Band:

H7

Shift: 

Hours Per Week:

37.5

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Job Title: Executive Assistant

LOB: GS&EP

Corporate Title: Officer

Location: Milan/Paris/London

Role Description

We are looking for an Executive Assistant to join the Public Policy and ESG team by supporting a Senior Executive who is  responsible for International Government Affairs and ESG policy International.

This role will provide a lot of exposure to senior executives inside and outside the bank. It will involve a mix of tasks which are not solely confined to diary management or travel organization. The candidate will support the teams in the organization of key events to which senior executives and policy makers participate. The candidate will become familiar with how policy makers are approached including the EU and UK and international highest officials.

Main responsibilities include:

  • Diary management, including organising internal/external meetings and conference calls
  • Admin assistance for all expenses and admin needs in order to support the Brussels, London, Paris and Milan office
  • Develop knowledge of managers’ contacts in the public policy space internally and also externally (politicians and regulators in Europe)
  • Admin associated with team changes and on-boarding
  • Integrate with the broader ESG, Capital Deployment and  Communication and Marketing teams and activities
  • Provide ad hoc support for the organization of key events (e.g. World Economic Forum or other Public Policy /Marketing activities )
  • Booking and making all necessary arrangements for business travel

The Team:

  • The team consist of 3 SVP , 3 VP, so a relative small and very international and polyglot team, based in several locations in Europe and internationally  
  • This role will provide a lot of exposure to senior executives inside and outside the bank. A lot of exposure with US executives and Exco members in EMEA. Exposure to private offices of Governors of Central banks, national and EU politicians, Ministers, EU officials is also part of the role.

Core Skills:

  • Experience or ability to interact with senior stakeholders inside and outside the bank including government officials and foreign ambassadors
  • Comfortable with processing expenses and dealing with contractors and external vendors
  • Excellent PC skills including Word,  PowerPoint and Outlook
  • Experience with Concur and Ariba systems
  • Knowledge of English and Italian is required - other European languages would be an asset
  • Interest in International politics or ESG would be an asset
  • Proactive style and ability to work independently and as a team player
  • Accuracy and attention to detail

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

Good conduct and sound judgement is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Learn more about this role

Full time

JR-22067369

Band: H7

Manages People:

Manager:

Talent Acquisition Contact:

Peter Brown

Referral Bonus:

0

Street Address

Primary Location:
VIA ALESSANDRO MANZONI 5, Milan, 20121