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Event Specialist Japan

Tokyo, , Japan

Job Description:

Your background

  • Fluency in English; native-level Japanese to be able to communicate with internal and external stakeholders

  • Prefer at least 5 years of experience in event management, or equivalent experience from a PR / marketing / advertising background

  • Have a natural ability to build relationships with key partners & manage relationships

  • Experience in managing virtual and in-person events

  • Excels under pressure and confident handling last-minute details and changes and a heavy seasonal workload 

  • Proficiency in Microsoft applications and with the ability to learn many internal systems, processes, and procedures

  • Professional demeanor; decisive with strong interpersonal skills

  • A strong team player, willing to proactively contribute to the success of the entire Communications, Marketing and Corporate Affairs team

  • Good communication and influencing skills

  • Ability and willingness to travel

What you will do

  • Responsible for planning events and conferences in Japan and supporting on wider regional events when required.

  • Serves as an advisor and event management expert, proposing value-add event activity and direction around marketing initiatives and priorities. This includes working with the lines of business on the objective and program plan for each event

    • Builds and fosters working relationships with internal stakeholders

  • Works independently on events from conception to reconciliation against best practice operating procedures; including pre-event organization, budget management, compliance approvals, onsite execution, staff management, senior management liaison, final cost analysis

    • Event admin requirements: management of the various event databases and internal systems

    • Event management (internal and external) requirements. Prepare and develop the event overview, onsite event briefing and post event report etc. This includes onsite/virtual support to efficiently execute the events and liaise with vendors on event requirements

    • Measures the success of each event with the right metrics and through the correct systems and processes

  • Proactively works to mitigate risk, as an enterprise control function

    • Ensures events are planned within company guidelines and best practice. Manages the risks associated with events to protect the brand.  Proactively engages Compliance, Legal, Risk, Marketing, Corporate Security, Corporate Communications, and other key partners as needed

  • Supports other marketing and communications deliverables as the needs arise. These include, but are not limited to, managing the local website, delivering sponsorship events, governing branding across event and other marketing collateral, and supporting the firm’s ESG programs.

About Bank of America

Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 35 countries. In the U.S. alone, we serve almost all of the Fortune 500 companies and approximately 67 million consumer and small-business clients. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading.

Connecting Asia Pacific to the world

Our Asia Pacific team is spread across 19 cities in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region’s leading financial services companies.

Job Band:

H5

Shift: 

Hours Per Week:

36.25

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Your background

  • Fluency in English; native-level Japanese to be able to communicate with internal and external stakeholders

  • Prefer at least 5 years of experience in event management, or equivalent experience from a PR / marketing / advertising background

  • Have a natural ability to build relationships with key partners & manage relationships

  • Experience in managing virtual and in-person events

  • Excels under pressure and confident handling last-minute details and changes and a heavy seasonal workload 

  • Proficiency in Microsoft applications and with the ability to learn many internal systems, processes, and procedures

  • Professional demeanor; decisive with strong interpersonal skills

  • A strong team player, willing to proactively contribute to the success of the entire Communications, Marketing and Corporate Affairs team

  • Good communication and influencing skills

  • Ability and willingness to travel

What you will do

  • Responsible for planning events and conferences in Japan and supporting on wider regional events when required.

  • Serves as an advisor and event management expert, proposing value-add event activity and direction around marketing initiatives and priorities. This includes working with the lines of business on the objective and program plan for each event

    • Builds and fosters working relationships with internal stakeholders

  • Works independently on events from conception to reconciliation against best practice operating procedures; including pre-event organization, budget management, compliance approvals, onsite execution, staff management, senior management liaison, final cost analysis

    • Event admin requirements: management of the various event databases and internal systems

    • Event management (internal and external) requirements. Prepare and develop the event overview, onsite event briefing and post event report etc. This includes onsite/virtual support to efficiently execute the events and liaise with vendors on event requirements

    • Measures the success of each event with the right metrics and through the correct systems and processes

  • Proactively works to mitigate risk, as an enterprise control function

    • Ensures events are planned within company guidelines and best practice. Manages the risks associated with events to protect the brand.  Proactively engages Compliance, Legal, Risk, Marketing, Corporate Security, Corporate Communications, and other key partners as needed

  • Supports other marketing and communications deliverables as the needs arise. These include, but are not limited to, managing the local website, delivering sponsorship events, governing branding across event and other marketing collateral, and supporting the firm’s ESG programs.

About Bank of America

Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 35 countries. In the U.S. alone, we serve almost all of the Fortune 500 companies and approximately 67 million consumer and small-business clients. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading.

Connecting Asia Pacific to the world

Our Asia Pacific team is spread across 19 cities in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region’s leading financial services companies.

Learn more about this role

Full time

JR-22057826

Band: H5

Manages People:

Manager:

Talent Acquisition Contact:

Marion Gouilly (グイー マリオン)

Referral Bonus:

0

Street Address

Primary Location:
1-4-1 NIHONBASHI, CHUO-KU, Tokyo, 103-0027