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Administrative Assistant, Singapore - Global Investment Banking

Singapore, , Singapore

Job Description:

About Bank of America

Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 35 countries. In the U.S. alone, we serve almost all of the Fortune 500 companies and approximately 67 million consumer and small-business clients. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading.

Connecting Asia Pacific to the world

Our Asia Pacific team is spread across 19 cities in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region’s leading financial services companies.

Responsibilities

  • Must demonstrate the ability to handle complex secretarial assistance duties, you are required to maintain complex and detailed calendars which include setting up internal and external meetings / conferences.

  • Provide administrative support to Investment Banking (IBK) team

  • Provide administrative support to regional and global visitors

  • Screen incoming calls and determine the level of priority, whilst using caution in distributing information and redirecting calls in a professional and appropriate manner.

  • Coordinate travel arrangements including visa coordination, process reimbursement claims, prepare detailed itineraries and ensure accurate delivery of plans to travelers.

  • Process expense claims and invoices for team members and ensure all guidelines are followed, it is vital to demonstrate knowledge and act as a SME for bank procedures and policies.

  • Coordinate onboarding arrangements for new staff including system set up, phone and office supply arrangement, etc.

  • Ability to work in a fast-paced environment and demonstrate willingness for new responsibilities or increased workload.

  • Assist with coverage of day-to-day tasks when back up coverage is required.

Requirements

  • Minimum of 5 years of relevant administrative support / executive administrative experience from financial institutions, candidate with experience supporting the front office business will be highly preferred

  • Strong command in MS Excel, Word and PowerPoint

  • Good problem solving skills

  • Good command of written and spoken English

  • Team player, good attitude, attention to details, and ability to work independently

  • Strong communication skills, detail oriented, good organizational skills, and ability to engage productively with senior management

  • Ability to work collaboratively with precision to tight deadlines with minimum direct supervision and the flexibility to work extended hours when required

  • Ability to work independently with a proactive approach to taking on a broad range of responsibilities; take initiative to ask questions on a timely basis to quickly resolve issues, participate as a team player

  • Ability to handle situations and clients professionally and with a high level of diplomacy

  • Confident in working with senior management and demonstrate excellent judgment when dealing with confidential situations.

Bank of America is an equal opportunities employer.

Job Band:

H7

Shift: 

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

About Bank of America

Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 35 countries. In the U.S. alone, we serve almost all of the Fortune 500 companies and approximately 67 million consumer and small-business clients. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading.

Connecting Asia Pacific to the world

Our Asia Pacific team is spread across 19 cities in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region’s leading financial services companies.

Responsibilities

  • Must demonstrate the ability to handle complex secretarial assistance duties, you are required to maintain complex and detailed calendars which include setting up internal and external meetings / conferences.

  • Provide administrative support to Investment Banking (IBK) team

  • Provide administrative support to regional and global visitors

  • Screen incoming calls and determine the level of priority, whilst using caution in distributing information and redirecting calls in a professional and appropriate manner.

  • Coordinate travel arrangements including visa coordination, process reimbursement claims, prepare detailed itineraries and ensure accurate delivery of plans to travelers.

  • Process expense claims and invoices for team members and ensure all guidelines are followed, it is vital to demonstrate knowledge and act as a SME for bank procedures and policies.

  • Coordinate onboarding arrangements for new staff including system set up, phone and office supply arrangement, etc.

  • Ability to work in a fast-paced environment and demonstrate willingness for new responsibilities or increased workload.

  • Assist with coverage of day-to-day tasks when back up coverage is required.

Requirements

  • Minimum of 5 years of relevant administrative support / executive administrative experience from financial institutions, candidate with experience supporting the front office business will be highly preferred

  • Strong command in MS Excel, Word and PowerPoint

  • Good problem solving skills

  • Good command of written and spoken English

  • Team player, good attitude, attention to details, and ability to work independently

  • Strong communication skills, detail oriented, good organizational skills, and ability to engage productively with senior management

  • Ability to work collaboratively with precision to tight deadlines with minimum direct supervision and the flexibility to work extended hours when required

  • Ability to work independently with a proactive approach to taking on a broad range of responsibilities; take initiative to ask questions on a timely basis to quickly resolve issues, participate as a team player

  • Ability to handle situations and clients professionally and with a high level of diplomacy

  • Confident in working with senior management and demonstrate excellent judgment when dealing with confidential situations.

Bank of America is an equal opportunities employer.

Learn more about this role

Full time

JR-22049636

Band: H7

Manages People:

Manager:

Talent Acquisition Contact:

Cherrie Mae Brotonel

Referral Bonus:

0

Street Address

Primary Location:
50 COLLYER QUAY, Singapore, 049321