Back to search results

Administrative Assistant- FICC Trading, Mortgages

New York, New York

Job Description:

The ideal candidate for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency. Performs diverse, advanced and confidential administration support functions.  Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

  • Proactively manage the calendars of multiple senior executives across multiple time-zones, anticipate necessary background material, and  effectively resolve conflicts that arise in a professional manner.
  • Manage answering multiple executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment 
  • Experience in processing travel and entertainment expenses promptly and accurately. Concur experience a plus
  • Using the online travel system to schedule travel arrangements (both domestic and international)
  • Handling of sensitive and/or confidential documents and information
  • Assisting with responsibilities such as maintaining organization charts,  coordinating key transactions, and other ad hoc presentations and requests.
  • Excellent time management, organization and multi-tasking
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Processing of invoices in Ariba

Qualifications Necessary:

  • Min 7+ years experience. Previous Administrative experience required, preferably in financial services
  • Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.
  • Experience working with a large team and prior trading floor admin experience is a plus.
  • Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
  • Polished and professional in phone and email communications
  • Strong attention to detail, ability to work effectively and under pressure and time constraints.
  • Exceptional problem solving skills and tenacious work ethic

Job Band:

H7

Shift: 

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

The ideal candidate for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency. Performs diverse, advanced and confidential administration support functions.  Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

  • Proactively manage the calendars of multiple senior executives across multiple time-zones, anticipate necessary background material, and  effectively resolve conflicts that arise in a professional manner.
  • Manage answering multiple executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment 
  • Experience in processing travel and entertainment expenses promptly and accurately. Concur experience a plus
  • Using the online travel system to schedule travel arrangements (both domestic and international)
  • Handling of sensitive and/or confidential documents and information
  • Assisting with responsibilities such as maintaining organization charts,  coordinating key transactions, and other ad hoc presentations and requests.
  • Excellent time management, organization and multi-tasking
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Processing of invoices in Ariba

Qualifications Necessary:

  • Min 7+ years experience. Previous Administrative experience required, preferably in financial services
  • Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.
  • Experience working with a large team and prior trading floor admin experience is a plus.
  • Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
  • Polished and professional in phone and email communications
  • Strong attention to detail, ability to work effectively and under pressure and time constraints.
  • Exceptional problem solving skills and tenacious work ethic

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Learn more about this role

Full time

JR-22001934

Band: H7

Manages People: No

Travel: No

Manager:

Talent Acquisition Contact:

Jessica Jonas

Referral Bonus:

0

Street Address

Primary Location:
ONE BRYANT PARK, NY, New York, 10036