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Executive Assistant

New York, New York

Job Description:

Executive Assistant, Global Corporate & Investment Banking (GCIB)

Overview of Role

The Administrative Assistant in this position will provide diverse, advanced and confidential administrative support.  Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time.  Significant multi-tasking abilities are required.  Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment.  Advanced administrative and analytical skills are essential.

Responsibilities include:

  • Extremely heavy calendar management; coordinating and scheduling internal and external meetings
  • Extensive scheduling of international and domestic travel
  • Comprehensive phone coverage and expense processing
  • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
  • Serving as a resource for basic company policies and procedures
  • Quickly learning and keeping up to date on a variety of software programs 

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Qualifications

  • 5+ years Investment Banking or financial services support experience, executive-level support preferred
  • Polished and professional in person, phone and email communications
  • Significant time management, organization, multi-tasking and prioritization skills
  • Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
  • Strong attention to detail, ability to work effectively under pressure and time constraints
  • Concur or similar experience processing travel and expenses
  • Exemplary demonstrated work ethic
  • Ability to learn quickly and take on new responsibilities

Job Band:

H7

Shift: 

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Executive Assistant, Global Corporate & Investment Banking (GCIB)

Overview of Role

The Administrative Assistant in this position will provide diverse, advanced and confidential administrative support.  Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time.  Significant multi-tasking abilities are required.  Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment.  Advanced administrative and analytical skills are essential.

Responsibilities include:

  • Extremely heavy calendar management; coordinating and scheduling internal and external meetings
  • Extensive scheduling of international and domestic travel
  • Comprehensive phone coverage and expense processing
  • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
  • Serving as a resource for basic company policies and procedures
  • Quickly learning and keeping up to date on a variety of software programs 

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Qualifications

  • 5+ years Investment Banking or financial services support experience, executive-level support preferred
  • Polished and professional in person, phone and email communications
  • Significant time management, organization, multi-tasking and prioritization skills
  • Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
  • Strong attention to detail, ability to work effectively under pressure and time constraints
  • Concur or similar experience processing travel and expenses
  • Exemplary demonstrated work ethic
  • Ability to learn quickly and take on new responsibilities

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Learn more about this role

Full time

JR-21079874

Band: H7

Manages People: No

Travel: Yes, 5% of the time

Manager:

Talent Acquisition Contact:

Casey Renick

Referral Bonus:

0

Street Address

Primary Location:
ONE BRYANT PARK, NY, New York, 10036