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Administrative Assistant, Investment Banking, Financial Sponsors Group

London, , United Kingdom

Job Description:

Bank of America is one of the world's largest financial institutions, serving individual consumers, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. Bank of America Merrill Lynch is the marketing name for the company’s global banking and global markets businesses.

The company is a long-established participant in the European marketplace, with a presence since 1922. With offices throughout Europe and CEEMEA, the company offers an integrated and comprehensive set of products and services across all businesses, serving the needs of individual, corporate, institutional and government clients, by combining the best of local knowledge and international expertise.

Job Description

An opportunity exists for an Administrative Assistant  to join the Financial Sponsors team within the Global Corporate and Investment Banking Group based in our St Paul's office in the City of London.

Responsibilities

  • Diary management, including organising internal/external meetings

  • Handling sensitive and confidential material and information

  • Establish professional and effective communication at all levels with internal stakeholders and assistants in your area

  • Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.

  • Manage professional response to telephone calls, taking ownership of queries

  • Management of email system, prioritising and responding where appropriate.

  • Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained

  • Arranging conference calls and video conferences internally and externally

  • Understanding the internal systems for BOFAL such as Concur Smartforms/CRM/ (Training will be given for all internal systems).

  • Handling expenses using Concur system – with a general understanding of the bank’s policies

  • Filing call reports on a weekly basis using Navigator

  • Completing CRM on a weekly basis

  • Ensure relevant DRE is captured

  • Pre-empt and highlight to the Business Manager out of policy expenses

Requirements

  • Proactive style and ability to work independently and as a team player

  • Capable to multitask and prioritise

  • Capable to work efficiently in a pressurised environment

  • Proven secretarial experience preferably in a Financial Services environment

  • Excellent PC skills including Word, Excel, PowerPoint and Outlook

  • Accurate typing – approx 50 wpm

  • Flexible approach to overtime and out of hours working patterns

  • Mature, calm and professional attitude at all times

  • Accuracy and numeracy

  • Excellent communication skills at all levels written and verbally

  • Confidence at dealing with people of all levels both internally and externally

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

In line with these values, in EMEA we have 9 Employee Networks, a wide range of Sports & Social clubs, and other development and networking opportunities so that you can enjoy a range of experiences and connect with colleagues across the bank. We also offer exclusive discounts to some of the most iconic cultural experiences for you to enjoy in your spare time outside of work. Learn more about our benefits here.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Job Band:

H7

Shift: 

Hours Per Week:

35

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Bank of America is one of the world's largest financial institutions, serving individual consumers, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. Bank of America Merrill Lynch is the marketing name for the company’s global banking and global markets businesses.

The company is a long-established participant in the European marketplace, with a presence since 1922. With offices throughout Europe and CEEMEA, the company offers an integrated and comprehensive set of products and services across all businesses, serving the needs of individual, corporate, institutional and government clients, by combining the best of local knowledge and international expertise.

Job Description

An opportunity exists for an Administrative Assistant  to join the Financial Sponsors team within the Global Corporate and Investment Banking Group based in our St Paul's office in the City of London.

Responsibilities

  • Diary management, including organising internal/external meetings

  • Handling sensitive and confidential material and information

  • Establish professional and effective communication at all levels with internal stakeholders and assistants in your area

  • Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.

  • Manage professional response to telephone calls, taking ownership of queries

  • Management of email system, prioritising and responding where appropriate.

  • Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained

  • Arranging conference calls and video conferences internally and externally

  • Understanding the internal systems for BOFAL such as Concur Smartforms/CRM/ (Training will be given for all internal systems).

  • Handling expenses using Concur system – with a general understanding of the bank’s policies

  • Filing call reports on a weekly basis using Navigator

  • Completing CRM on a weekly basis

  • Ensure relevant DRE is captured

  • Pre-empt and highlight to the Business Manager out of policy expenses

Requirements

  • Proactive style and ability to work independently and as a team player

  • Capable to multitask and prioritise

  • Capable to work efficiently in a pressurised environment

  • Proven secretarial experience preferably in a Financial Services environment

  • Excellent PC skills including Word, Excel, PowerPoint and Outlook

  • Accurate typing – approx 50 wpm

  • Flexible approach to overtime and out of hours working patterns

  • Mature, calm and professional attitude at all times

  • Accuracy and numeracy

  • Excellent communication skills at all levels written and verbally

  • Confidence at dealing with people of all levels both internally and externally

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

In line with these values, in EMEA we have 9 Employee Networks, a wide range of Sports & Social clubs, and other development and networking opportunities so that you can enjoy a range of experiences and connect with colleagues across the bank. We also offer exclusive discounts to some of the most iconic cultural experiences for you to enjoy in your spare time outside of work. Learn more about our benefits here.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Learn more about this role

Full time

JR-21079517

Band: H7

Manages People:

Manager:

Talent Acquisition Contact:

Kate Baynham

Referral Bonus:

0

Street Address

Primary Location:
2 KING EDWARD ST, London, EC1A 1HQ