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Assistant Corporate Secretary II

Paris, , France

Job Description:

LOB: Legal

Corporate Title: AVP - VP

Location: Paris

Our Paris office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Assistant Vice President level (or more senior for the right candidate). The role involves providing corporate governance and company secretarial services for a regulated investment firm based in Paris (with some support for other legal entities in Europe), and promoting best practice corporate governance in line with Bank of America policies and guidelines, regulation, company law and market practices.

Our Legal department provides professional legal services to the company and its subsidiaries by addressing legal risks, providing creative solutions and identifying opportunities for our business partners. As a key control partner, we understand the businesses we support and their ultimate client, shareholder and employee goals.

What will your key responsibilities involve?

  • Act as corporate secretary for a regulated French investment firm (and a number of other regulated and unregulated European legal entities)

  • Ensure entities conduct activities in accordance with applicable company law, local regulatory requirements in respect of corporate governance and also Bank of America governance and subsidiary management policies and procedures relevant for the Company Secretarial team

  • Plan and organise general meetings, board meetings and committee meetings including agreeing agendas, drafting resolutions, organising clear and appropriate papers, minute taking, answering director/officer and business line enquiries and ensuring all board decisions are executed

  • Organise and contribute to new director on-boarding process for both internal and external director appointees

  • Work with business lines to establish new legal entities or close inactive legal entities in line with legislative requirements and internal Bank of America procedure

  • Respond to/request information from risk management, finance, auditors, senior management, group company secretaries and regulators

  • Oversee the following:

    • Maintenance of the statutory registers and internal record keeping system

    • Local and overseas filings

    • Operation of signing authorities and delegated authorities

    • Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation

    • External company secretarial provider companies

The team

There is currently a team of 2 corporate secretaries based in Paris who are dedicated to the French entity and they are part of the broader team based in London supporting all entities in EMEA. 

Core Skills

  • Degree or equivalent experience

  • Fluent and Bilingual French/English

  • Experience with corporate governance in France for regulated financial services firms and société anonyme

  • Solid written and spoken English and French capabilities

  • Excellent written, presentation and communication skills; good attention to detail and accuracy

  • Excellent organisational skills and attention to detail with dedication to extraordinary service

  • Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines

  • Ability to make connections across the organisation to achieve outcomes and results together

  • Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

Good conduct and sound judgement is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Job Band:

H5

Shift: 

Hours Per Week:

35

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

LOB: Legal

Corporate Title: AVP - VP

Location: Paris

Our Paris office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Assistant Vice President level (or more senior for the right candidate). The role involves providing corporate governance and company secretarial services for a regulated investment firm based in Paris (with some support for other legal entities in Europe), and promoting best practice corporate governance in line with Bank of America policies and guidelines, regulation, company law and market practices.

Our Legal department provides professional legal services to the company and its subsidiaries by addressing legal risks, providing creative solutions and identifying opportunities for our business partners. As a key control partner, we understand the businesses we support and their ultimate client, shareholder and employee goals.

What will your key responsibilities involve?

  • Act as corporate secretary for a regulated French investment firm (and a number of other regulated and unregulated European legal entities)

  • Ensure entities conduct activities in accordance with applicable company law, local regulatory requirements in respect of corporate governance and also Bank of America governance and subsidiary management policies and procedures relevant for the Company Secretarial team

  • Plan and organise general meetings, board meetings and committee meetings including agreeing agendas, drafting resolutions, organising clear and appropriate papers, minute taking, answering director/officer and business line enquiries and ensuring all board decisions are executed

  • Organise and contribute to new director on-boarding process for both internal and external director appointees

  • Work with business lines to establish new legal entities or close inactive legal entities in line with legislative requirements and internal Bank of America procedure

  • Respond to/request information from risk management, finance, auditors, senior management, group company secretaries and regulators

  • Oversee the following:

    • Maintenance of the statutory registers and internal record keeping system

    • Local and overseas filings

    • Operation of signing authorities and delegated authorities

    • Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation

    • External company secretarial provider companies

The team

There is currently a team of 2 corporate secretaries based in Paris who are dedicated to the French entity and they are part of the broader team based in London supporting all entities in EMEA. 

Core Skills

  • Degree or equivalent experience

  • Fluent and Bilingual French/English

  • Experience with corporate governance in France for regulated financial services firms and société anonyme

  • Solid written and spoken English and French capabilities

  • Excellent written, presentation and communication skills; good attention to detail and accuracy

  • Excellent organisational skills and attention to detail with dedication to extraordinary service

  • Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines

  • Ability to make connections across the organisation to achieve outcomes and results together

  • Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

Good conduct and sound judgement is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Learn more about this role

Full time

JR-21077546

Band: H5

Manages People:

Manager:

Talent Acquisition Contact:

Peter Brown

Referral Bonus:

0

Street Address

Primary Location:
49-51 Rue La Boetie, Paris, 75008