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Administrative Assistant - Global Research, Paris

Paris, , France

Job Description:

Role Description:

This is an opportunity to apply admin experience and skills in a fast paced, dynamic and successful business. The candidate will work alongside other support professionals, where team work creates a challenging and enjoyable learning environment. In this role, a hard working approach, positive attitude and self-starting nature will be rewarded with increasing responsibility for ensuring the smooth running of the Research teams. We respect diversity of people and ideas, seeking to learn from each employee and to invest in the associate further development.

  • Using in-house templates and systems for Production of Research notes and PowerPoint presentations
  • Assisting Analysts with the collation of data
  • Updating spreadsheets and charts with the latest data.
  • Meeting Production deadlines by formatting publications/presentations before sending them to print
  • Liaising with Compliance and Production to ensure Research goes through quality control process
  • Ad-hoc projects for Analysts as required
  • Assisting Analysts with Client requests
  • Professionally handling calls
  • Arranging complex domestic and international travel in high volumes
  • Handling expenses using the internal expense management system (Concur)
  • Regularly interacting with senior colleagues and external clients
  • Handling sensitive and confidential material
  • Extensive diary management - scheduling meetings and establishing priorities to ensure smooth and efficient running of daily schedules
  • Organising/coordinating team/client dinners/events - internal and client liaison to establish suitable meeting time and place
  • Phone coverage for team
  • Administration of expenses for members of the team
  • Submission for Event / Travel approval
  • Performing a number of daily administrative functions: scanning, printing, submitting technology/facilities requests

Skills:

  • Experience with a large firm (banking not essential, but ideally a large organisation)
  • Excellent computer skills including Outlook, Word, Excel, and PowerPoint
  • The ability to multi-task combined with excellent organizational skills
  • Excellent written and oral communication skills
  • Proven ability to work with staff and clients
  • Strong planning/organisational and interpersonal skills
     

Competencies:

  • Commitment of quality standards with intelligence and creativity
  • Individual motivation to excel in a demanding environment
  • Accuracy
  • Proactive style and ability to prioritize, to pre-empt, and to multitask with the ability to work independently and as a team player
  • Capable to work efficiently in a fast-paced environment
  • Mature, calm, diplomatic, and professional approach at all time and at all levels
  • Ability to process new tasks quickly and effectively
  • Ability to maintain confidentiality at all time
  • Flexible approach to overtime and out of hours working patterns

Job Band:

H8

Shift: 

Hours Per Week:

35

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Role Description:

This is an opportunity to apply admin experience and skills in a fast paced, dynamic and successful business. The candidate will work alongside other support professionals, where team work creates a challenging and enjoyable learning environment. In this role, a hard working approach, positive attitude and self-starting nature will be rewarded with increasing responsibility for ensuring the smooth running of the Research teams. We respect diversity of people and ideas, seeking to learn from each employee and to invest in the associate further development.

  • Using in-house templates and systems for Production of Research notes and PowerPoint presentations
  • Assisting Analysts with the collation of data
  • Updating spreadsheets and charts with the latest data.
  • Meeting Production deadlines by formatting publications/presentations before sending them to print
  • Liaising with Compliance and Production to ensure Research goes through quality control process
  • Ad-hoc projects for Analysts as required
  • Assisting Analysts with Client requests
  • Professionally handling calls
  • Arranging complex domestic and international travel in high volumes
  • Handling expenses using the internal expense management system (Concur)
  • Regularly interacting with senior colleagues and external clients
  • Handling sensitive and confidential material
  • Extensive diary management - scheduling meetings and establishing priorities to ensure smooth and efficient running of daily schedules
  • Organising/coordinating team/client dinners/events - internal and client liaison to establish suitable meeting time and place
  • Phone coverage for team
  • Administration of expenses for members of the team
  • Submission for Event / Travel approval
  • Performing a number of daily administrative functions: scanning, printing, submitting technology/facilities requests

Skills:

  • Experience with a large firm (banking not essential, but ideally a large organisation)
  • Excellent computer skills including Outlook, Word, Excel, and PowerPoint
  • The ability to multi-task combined with excellent organizational skills
  • Excellent written and oral communication skills
  • Proven ability to work with staff and clients
  • Strong planning/organisational and interpersonal skills
     

Competencies:

  • Commitment of quality standards with intelligence and creativity
  • Individual motivation to excel in a demanding environment
  • Accuracy
  • Proactive style and ability to prioritize, to pre-empt, and to multitask with the ability to work independently and as a team player
  • Capable to work efficiently in a fast-paced environment
  • Mature, calm, diplomatic, and professional approach at all time and at all levels
  • Ability to process new tasks quickly and effectively
  • Ability to maintain confidentiality at all time
  • Flexible approach to overtime and out of hours working patterns

Learn more about this role

Full time

JR-21075272

Band: H8

Manages People:

Manager:

Talent Acquisition Contact:

Remy Solsberg

Referral Bonus:

0

Street Address

Primary Location:
49-51 Rue La Boetie, Paris, 75008