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Executive Assistant

Paris, , France

Job Description:

LOB: GBAM - Regional Management

Role Title: Executive Assistant

Location: Paris

We are looking for an Executive Assistant to join our Regional Management team by supporting our Deputy CEO of BofASE and France and Country CFO.

This role will provide a lot of exposure to senior executives inside and outside the bank. It will involve a mix of tasks which are not solely confined to diary management or travel organization. The candidate will support the teams in the organization of key events to which senior executives and policy makers participate, will get an overview of the marketing activities.

As an Executive Assistant your main responsibilities will involve:

  • Diary management, including organising internal/external meetings and conference calls

  • Booking and making all necessary arrangements for business travel

  • Handling expenses using Concur and Ariba system

  • Admin assistance for all expenses and admin needs in order to support the Brussels office (in cooperation with HR and Admin based in Belgium)

  • Pre-empt and highlight to the Business Manager out of policy expenses

  • Ensure relevant DRE is captured

  • Develop knowledge of managers’ contacts in the public policy space internally and also externally (politicians and regulators in Europe) and the marketing internal and external contacts

  • Admin associated with team changes and on-boarding

  • Integrate with the broader Communication and CSR teams and activities

  • Provide ad hoc support for the organization of key events (e.g. World Economic Forum or other Public Policy /Marketing activities )

  • As an Executive Assistant your skills and qualifications will ideally include:

Essential skills:

  • Experience or ability to interact with senior stakeholders inside and outside the bank including government officials and foreign ambassadors

  • Comfortable with processing expenses and dealing with contractors and external vendors

  • Excellent PC skills including Word,  PowerPoint and Outlook

  • Experience with Concur and Ariba systems

  • Knowledge of other European languages would be an asset

  • Interest in International politics or marketing would be an asset

Competencies:

  • Proactive style and ability to work independently and as a team player

  • Ability to multitask and prioritise effectively

  • Capable of working efficiently in an international environment

  • Mature, calm and professional at all times

  • Accuracy and attention to detail

  • Excellent communication skills at all levels

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Job Band:

H7

Shift: 

Hours Per Week:

39

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

LOB: GBAM - Regional Management

Role Title: Executive Assistant

Location: Paris

We are looking for an Executive Assistant to join our Regional Management team by supporting our Deputy CEO of BofASE and France and Country CFO.

This role will provide a lot of exposure to senior executives inside and outside the bank. It will involve a mix of tasks which are not solely confined to diary management or travel organization. The candidate will support the teams in the organization of key events to which senior executives and policy makers participate, will get an overview of the marketing activities.

As an Executive Assistant your main responsibilities will involve:

  • Diary management, including organising internal/external meetings and conference calls

  • Booking and making all necessary arrangements for business travel

  • Handling expenses using Concur and Ariba system

  • Admin assistance for all expenses and admin needs in order to support the Brussels office (in cooperation with HR and Admin based in Belgium)

  • Pre-empt and highlight to the Business Manager out of policy expenses

  • Ensure relevant DRE is captured

  • Develop knowledge of managers’ contacts in the public policy space internally and also externally (politicians and regulators in Europe) and the marketing internal and external contacts

  • Admin associated with team changes and on-boarding

  • Integrate with the broader Communication and CSR teams and activities

  • Provide ad hoc support for the organization of key events (e.g. World Economic Forum or other Public Policy /Marketing activities )

  • As an Executive Assistant your skills and qualifications will ideally include:

Essential skills:

  • Experience or ability to interact with senior stakeholders inside and outside the bank including government officials and foreign ambassadors

  • Comfortable with processing expenses and dealing with contractors and external vendors

  • Excellent PC skills including Word,  PowerPoint and Outlook

  • Experience with Concur and Ariba systems

  • Knowledge of other European languages would be an asset

  • Interest in International politics or marketing would be an asset

Competencies:

  • Proactive style and ability to work independently and as a team player

  • Ability to multitask and prioritise effectively

  • Capable of working efficiently in an international environment

  • Mature, calm and professional at all times

  • Accuracy and attention to detail

  • Excellent communication skills at all levels

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Learn more about this role

Full time

JR-21075044

Band: H7

Manages People:

Manager:

Talent Acquisition Contact:

Veronique Derissaint

Referral Bonus:

0

Street Address

Primary Location:
49-51 Rue La Boetie, Paris, 75008