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GWIM Sr Team Operations Mgr - Institutional & Retirement Billing

Jacksonville, Florida;

Job Description:

Enterprise Overview:

Investments and Securities Operations (I&SO) Teams play a significant role within Merrill and Bank of America Private Bank. Our dynamic department is primarily located in Dublin, Jacksonville and Dallas and responsible for custody and servicing of client assets. Additionally, the department is responsible for collecting $12.7 Billion in revenue for Global Wealth & Investment Management.  Our teams are relied heavily upon for participation in projects and initiatives that help promote responsible growth for the business that supports our Clients. We focus on minimizing risk while promoting a positive Client experience. Teams interface daily with 350 Investment Managers to provide operational support for Merrill and Private Bank accounts.  Opportunities exist for team members to develop leadership, project relationship management and technical skills.  We offer excellent career development opportunities to foster learning and talent.

LOB Description:

The GWIM Sr. Team Operations manager has the primary responsibility of coordinating engagement with associates, managers and senior leadership for the oversight, organization, and execution of a broad range of functions, across Enterprise channels/legal entities, and regulated by various external regulatory agencies such as the Office of the Comptroller (OCC), FINRA, and the SEC. The duties and responsibilities of this role include, but are not limited to:

  • Lead the oversight of the day to day functions for the Institutional and Retirement Billing team which distributes invoices for retirement plan clients as well as mutual fund companies while collecting more than $1.8 billion in revenue annually
  • Manage and reduce risk associated with the billing process while ensuring adherence to control metrics (PRCs, KRIs, SOC 1, etc.) and governance processes
  • Be the point of contact and coordinate engagement with internal and/or external audits
  • Lead operational execution of various initiatives supporting Institutional Billing such as Product Simplification and Operational Excellence
  • Assist the Operational Excellence Process Owner with deliverables and tasks to ensure compliance with CSWO directives
  • Be a strategic thinker who continually assesses the team’s processes in order to drive change and process improvement
  • Build strong business relationships with all relevant stakeholders including Retirement and Personal Wealth Solutions and the Investment Solutions Group
  • Maintain quality assurance and oversight of the team’s procedures to ensure compliance with enterprise standards
  • Perform assessments of policy and regulatory updates for potential impacts and awareness
  • Partner with department managers to identify potential risks and champion control enhancements
  • Focus on employee development and engagement to create a strong, diverse team
  • Assist with business resiliency by developing strong recovery plans to prevent any disruptions and delays in key processes

Required Skills:

  • 3-5 years of experience relating to reconciliation, billing, project management or trading in an operational setting
  • Ability to prioritize and handle multiple job related duties efficiently while exercising sound judgment to ensure all quality measurements, deadlines and business objectives are met
  • Capability to think analytically and apply skill set to manage processes and initiatives
  • Ability to handle multiple deliverables for either daily processing and/or expanded strategic initiatives 
  • Must have excellent written and verbal communication skills
  • Ability to understand and explain workflow including systematic interfaces and the input/output flows of data processes
  • Demonstrates attention to detail
  • An understanding of technology and the ability to incorporate that understanding into how they related to risk and control of processes
  • Ability to work independently while effectively managing and finding resolution to complex situations
  • Intellectually curious with a mindset focused on deep understanding of business processes supported

Desired Skills:

  • Knowledge of Various Product Types (Mutual Funds, Alternative Investments, Managed Products, Retirement Products, etc.) within an operational setting

Job Band:

H5

Shift: 

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Enterprise Overview:

Investments and Securities Operations (I&SO) Teams play a significant role within Merrill and Bank of America Private Bank. Our dynamic department is primarily located in Dublin, Jacksonville and Dallas and responsible for custody and servicing of client assets. Additionally, the department is responsible for collecting $12.7 Billion in revenue for Global Wealth & Investment Management.  Our teams are relied heavily upon for participation in projects and initiatives that help promote responsible growth for the business that supports our Clients. We focus on minimizing risk while promoting a positive Client experience. Teams interface daily with 350 Investment Managers to provide operational support for Merrill and Private Bank accounts.  Opportunities exist for team members to develop leadership, project relationship management and technical skills.  We offer excellent career development opportunities to foster learning and talent.

LOB Description:

The GWIM Sr. Team Operations manager has the primary responsibility of coordinating engagement with associates, managers and senior leadership for the oversight, organization, and execution of a broad range of functions, across Enterprise channels/legal entities, and regulated by various external regulatory agencies such as the Office of the Comptroller (OCC), FINRA, and the SEC. The duties and responsibilities of this role include, but are not limited to:

  • Lead the oversight of the day to day functions for the Institutional and Retirement Billing team which distributes invoices for retirement plan clients as well as mutual fund companies while collecting more than $1.8 billion in revenue annually
  • Manage and reduce risk associated with the billing process while ensuring adherence to control metrics (PRCs, KRIs, SOC 1, etc.) and governance processes
  • Be the point of contact and coordinate engagement with internal and/or external audits
  • Lead operational execution of various initiatives supporting Institutional Billing such as Product Simplification and Operational Excellence
  • Assist the Operational Excellence Process Owner with deliverables and tasks to ensure compliance with CSWO directives
  • Be a strategic thinker who continually assesses the team’s processes in order to drive change and process improvement
  • Build strong business relationships with all relevant stakeholders including Retirement and Personal Wealth Solutions and the Investment Solutions Group
  • Maintain quality assurance and oversight of the team’s procedures to ensure compliance with enterprise standards
  • Perform assessments of policy and regulatory updates for potential impacts and awareness
  • Partner with department managers to identify potential risks and champion control enhancements
  • Focus on employee development and engagement to create a strong, diverse team
  • Assist with business resiliency by developing strong recovery plans to prevent any disruptions and delays in key processes

Required Skills:

  • 3-5 years of experience relating to reconciliation, billing, project management or trading in an operational setting
  • Ability to prioritize and handle multiple job related duties efficiently while exercising sound judgment to ensure all quality measurements, deadlines and business objectives are met
  • Capability to think analytically and apply skill set to manage processes and initiatives
  • Ability to handle multiple deliverables for either daily processing and/or expanded strategic initiatives 
  • Must have excellent written and verbal communication skills
  • Ability to understand and explain workflow including systematic interfaces and the input/output flows of data processes
  • Demonstrates attention to detail
  • An understanding of technology and the ability to incorporate that understanding into how they related to risk and control of processes
  • Ability to work independently while effectively managing and finding resolution to complex situations
  • Intellectually curious with a mindset focused on deep understanding of business processes supported

Desired Skills:

  • Knowledge of Various Product Types (Mutual Funds, Alternative Investments, Managed Products, Retirement Products, etc.) within an operational setting

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Learn more about this role

Full time

JR-21073276

Band: H5

Manages People: Yes

Travel: No

Manager:

Talent Acquisition Contact:

Matthew Beers

Referral Bonus:

0