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Administrative Assistant - Investment Banking Divisions

London, , United Kingdom

Job Description:

Job Description

We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our London office. You will join the Investment Banking Administrative team with a focus in supporting our Bankers.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

Responsibilities

  • Diary management, including organising internal/external meetings
  • Handling sensitive and confidential material and information
  • Establish professional and effective communication at all levels with internal stakeholders and assistants in your area
  • Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.
  • Manage professional response to telephone calls, taking ownership of queries
  • Management of email system, prioritising and responding where appropriate.
  • Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained
  • Arranging conference calls and video conferences internally and externally
  • Understanding the internal systems for BOFAL such as Concur Smartforms/CRM/ (Training will be given for all internal systems).
  • Handling expenses using Concur system – with a general understanding of the bank’s policies
  • Filing call reports on a weekly basis using Navigator
  • Completing CRM on a weekly basis
  • Ensure relevant DRE is captured
  • Pre-empt and highlight to the Business Manager out of policy expenses

Requirements

  • Proactive style and ability to work independently and as a team player
  • Capable to multitask and prioritise
  • Capable to work efficiently in a pressurised environment
  • Proven secretarial experience preferably in a Financial Services environment
  • Excellent PC skills including Word, Excel, PowerPoint and Outlook
  • Accurate typing – approx 50 wpm
  • Flexible approach to overtime and out of hours working patterns
  • Mature, calm and professional attitude at all times
  • Accuracy and numeracy
  • Excellent communication skills at all levels written and verbally
  • Confidence at dealing with people of all levels both internally and externally

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

In line with these values, in EMEA we have 9 Employee Networks, a wide range of Sports & Social clubs, and other development and networking opportunities so that you can enjoy a range of experiences and connect with colleagues across the bank. We also offer exclusive discounts to some of the most iconic cultural experiences for you to enjoy in your spare time outside of work. Learn more about our benefits here.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Job Band:

H7

Shift: 

Hours Per Week:

35

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Job Description

We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our London office. You will join the Investment Banking Administrative team with a focus in supporting our Bankers.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

Responsibilities

  • Diary management, including organising internal/external meetings
  • Handling sensitive and confidential material and information
  • Establish professional and effective communication at all levels with internal stakeholders and assistants in your area
  • Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.
  • Manage professional response to telephone calls, taking ownership of queries
  • Management of email system, prioritising and responding where appropriate.
  • Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained
  • Arranging conference calls and video conferences internally and externally
  • Understanding the internal systems for BOFAL such as Concur Smartforms/CRM/ (Training will be given for all internal systems).
  • Handling expenses using Concur system – with a general understanding of the bank’s policies
  • Filing call reports on a weekly basis using Navigator
  • Completing CRM on a weekly basis
  • Ensure relevant DRE is captured
  • Pre-empt and highlight to the Business Manager out of policy expenses

Requirements

  • Proactive style and ability to work independently and as a team player
  • Capable to multitask and prioritise
  • Capable to work efficiently in a pressurised environment
  • Proven secretarial experience preferably in a Financial Services environment
  • Excellent PC skills including Word, Excel, PowerPoint and Outlook
  • Accurate typing – approx 50 wpm
  • Flexible approach to overtime and out of hours working patterns
  • Mature, calm and professional attitude at all times
  • Accuracy and numeracy
  • Excellent communication skills at all levels written and verbally
  • Confidence at dealing with people of all levels both internally and externally

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

In line with these values, in EMEA we have 9 Employee Networks, a wide range of Sports & Social clubs, and other development and networking opportunities so that you can enjoy a range of experiences and connect with colleagues across the bank. We also offer exclusive discounts to some of the most iconic cultural experiences for you to enjoy in your spare time outside of work. Learn more about our benefits here.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.

Learn more about this role

Full time

JR-21062753

Band: H7

Manages People:

Manager:

Talent Acquisition Contact:

Dhiraj Thapar

Referral Bonus:

0

Street Address

Primary Location:
2 KING EDWARD ST, London, EC1A 1HQ