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Administrative Assistant III-CREB-Seattle

Seattle, Washington

Job Description:

Global Commercial Banking serves over 9,100 clients with annual revenues of $50 million to more than $2 billion. GCB serves primarily U.S. and Canadian clients, working to deliver a full suite of financial solutions, including the international needs of our clients’ overseas subsidiaries. GCB is organized by industry and geography, to deliver both local coverage and industry expertise. Our unique client coverage model and close partnerships with other businesses in Global Banking & Markets plus Global Wealth & Investment Management and Consumer Banking and Small Business, enable our commercial client teams to seamlessly deliver all of the company’s capabilities as integrated solutions.

Job Description

The Administrative Assistant (AA) role is designed to serve as the primary administrative support for leadership and the client team in order to support their focus on growing revenue.  The AA manages floor and market support for multiple GCB employees and proactively identifies ways to add value to the business by anticipating the needs of the team.

Primary responsibilities include:

  • Organizes and prioritizes internal/external meetings, conference calls and related logistics
  • Processes and approves (if applicable) expense reports in a timely manner according to policy
  • Coordinates travel arrangements and event management activities
  • Handles a high volume of calls, emails and requests; interacts with high level business leaders in a professional and effective manner
  • Typically manages different and conflicting objectives, projects or activities at once
  • Responsible for general administrative duties, ad-hoc projects, committees and/or group events
  • Maintains an understanding of our policies and procedures, serving as a resource and subject matter expert for the team
  • Stays current on a variety of software programs while consistently striving to develop and advance skills
  • Responsible for contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment
  • Maintains email distribution groups and keeps organizational charts current

Qualifications

  • Prior experience in Financial Services or knowledge of the Commercial banking business preferred
  • Experience providing administrative support at the senior management level within a financial institution
  • Demonstrated ability to interface with senior leaders
  • Proven organizational skills, ability to execute tasks and projects efficiently, meet deadlines and balance competing demands of multiple internal partners.
  • Proficiency with Microsoft programs including Word, Excel, PowerPoint, SharePoint, Outlook and Tableau.
  • Demonstrates initiative / self-motivation
  • Strong written and verbal communication skills

Desired Skills

  • Undergraduate Degree preferred

Job Band:

H7

Shift: 

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

Global Commercial Banking serves over 9,100 clients with annual revenues of $50 million to more than $2 billion. GCB serves primarily U.S. and Canadian clients, working to deliver a full suite of financial solutions, including the international needs of our clients’ overseas subsidiaries. GCB is organized by industry and geography, to deliver both local coverage and industry expertise. Our unique client coverage model and close partnerships with other businesses in Global Banking & Markets plus Global Wealth & Investment Management and Consumer Banking and Small Business, enable our commercial client teams to seamlessly deliver all of the company’s capabilities as integrated solutions.

Job Description

The Administrative Assistant (AA) role is designed to serve as the primary administrative support for leadership and the client team in order to support their focus on growing revenue.  The AA manages floor and market support for multiple GCB employees and proactively identifies ways to add value to the business by anticipating the needs of the team.

Primary responsibilities include:

  • Organizes and prioritizes internal/external meetings, conference calls and related logistics
  • Processes and approves (if applicable) expense reports in a timely manner according to policy
  • Coordinates travel arrangements and event management activities
  • Handles a high volume of calls, emails and requests; interacts with high level business leaders in a professional and effective manner
  • Typically manages different and conflicting objectives, projects or activities at once
  • Responsible for general administrative duties, ad-hoc projects, committees and/or group events
  • Maintains an understanding of our policies and procedures, serving as a resource and subject matter expert for the team
  • Stays current on a variety of software programs while consistently striving to develop and advance skills
  • Responsible for contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment
  • Maintains email distribution groups and keeps organizational charts current

Qualifications

  • Prior experience in Financial Services or knowledge of the Commercial banking business preferred
  • Experience providing administrative support at the senior management level within a financial institution
  • Demonstrated ability to interface with senior leaders
  • Proven organizational skills, ability to execute tasks and projects efficiently, meet deadlines and balance competing demands of multiple internal partners.
  • Proficiency with Microsoft programs including Word, Excel, PowerPoint, SharePoint, Outlook and Tableau.
  • Demonstrates initiative / self-motivation
  • Strong written and verbal communication skills

Desired Skills

  • Undergraduate Degree preferred

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Learn more about this role

Full time

JR-21051464

Band: H7

Manages People: No

Travel: No

Manager:

Talent Acquisition Contact:

Sung Chae

Referral Bonus:

0

Street Address

Primary Location:
401 Union St, WA, Seattle, 98101