Administrative Assistant - Fixed Term Contract

Job Description:

Job Title: Administrative Assistant

Line of Business: GCIB, IBK

Corporate Title: Non-Officer

Location: Stockholm

Role description

We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our Stockholm office on a Fixed-Term Contract basis. You will join the Global Corporate Investment Banking (GCIB) Administrative team with a focus in supporting our IBK group.

You will have prior experience as an Executive, Team or Personal Administrative Assistant within the Investment Banking Division.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

In return, the Bank offers thorough on-going training and personal development with exposure to a variety of stakeholders. Our teams are continuing to expand and through the year-on-year growth we can offer excellent mobility and future career development.

Responsibilities:

• Arranging meetings with clients
• Complex diary management
• Processing I-track Travel Form
• Organising Travel & Visa
• Processing expenses in Concur
• Processing compliance approvals
• Submitting Call reports and I-track
• Arranging conference call   -  internal /external
• Coordinating team events

Core Skills:

• Prior experience working in Investment Banking Division in similar role (Administrative/Executive/Team/Personal Assistant) is critical
• Sector & industry experience relevant to the team will be considered advantageous
• Excellent communication skills; ability to articulate and confidently communicate with Clients and Senior Bankers
• Sound knowledge with MS Office (Excel, Power Point, Word, Outlook)
• Working knowledge of travel systems such as Concur would be helpful
• Flexibility and a proactive mind-set
• Multi-tasking
• Organisational skills
• Takes ownership of their work
• Ability to be self-sufficient

Bank of America

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.