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Administrative Assictant III- Research

New York, New York

Job Description:

This position requires strong communication and customer service skills, above average computer skills (particularly with Excel, Word, and PowerPoint), and the ability to multi-task and prioritize in a busy environment; supporting three teams consisting of 10 Research Analysts (which include 2 MDs).  Communicate with executives and line management to gather/convey relevant information.  Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task.  Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment. Phone skills, calendar & travel management, expense reporting skills also required. Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties. Handle and oversee all corporate access events and meetings.   Works with other assistants in office as a team, backing each other up when needed.

Responsibilities:

  • Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through.

  • May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details.

  • Must closely track speaking engagements, meetings and conference calls in an internal web based system.

  • Involved in high-level client contact and exposure to sensitive information. 

  • Candidate must use considerable tact, diplomacy and judgment. Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences.

Requirements:

  • 3+ years experience supporting a senior level manager 

  • MS Office - Outlook, Word, PowerPoint, Excel

  • Strong written and verbal communication skills

  • Highly organized with a strong attention to detail

  • Ability to multi task in a faced paced environment

Job Band:

H7

Shift: 

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0

Job Description:

This position requires strong communication and customer service skills, above average computer skills (particularly with Excel, Word, and PowerPoint), and the ability to multi-task and prioritize in a busy environment; supporting three teams consisting of 10 Research Analysts (which include 2 MDs).  Communicate with executives and line management to gather/convey relevant information.  Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task.  Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment. Phone skills, calendar & travel management, expense reporting skills also required. Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties. Handle and oversee all corporate access events and meetings.   Works with other assistants in office as a team, backing each other up when needed.

Responsibilities:

  • Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through.

  • May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details.

  • Must closely track speaking engagements, meetings and conference calls in an internal web based system.

  • Involved in high-level client contact and exposure to sensitive information. 

  • Candidate must use considerable tact, diplomacy and judgment. Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences.

Requirements:

  • 3+ years experience supporting a senior level manager 

  • MS Office - Outlook, Word, PowerPoint, Excel

  • Strong written and verbal communication skills

  • Highly organized with a strong attention to detail

  • Ability to multi task in a faced paced environment

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Learn more about this role

Full time

JR-21051482

Band: H7

Manages People: No

Travel: No

Manager:

Talent Acquisition Contact:

Jessica Jonas

Referral Bonus:

0

Street Address

Primary Location:
ONE BRYANT PARK, NY, New York, 10036